Form-less Document Systems

Form-less Document Systems (FDS) is a web based advanced Document Management Solution which provides number of user friendly features and options to manage and administrate electronic document archives, libraries, repositories, document users and their activities with electronic documents. FDS provides fast and easy document search, retrieval, manipulation and process through task+image enabled workflows while providing additional features such as portal management, retention policy management etc.

Search:

• Search documents: Keywords, Federated, Category and Meta data
• View and Manipulation: Zoom, Rotation, Move, Print and Email
• Annotation: Comments and Tagging

Portals:

• Workspaces: Document Classes, Federated Security, Rights Mgt and Federated Administration

Security:

• Document: Encryption, Category Authentication and Rules
• User Management: Authorization and Authentication
  
• Integration: MS Active Directory, LDAP, .net Framework apps, SOAP apps, DBMS
  
• Disaster Recovery: Backups and Restore
• Reports: Administrative, Audit and Performance

Workflows:

• Task Processing: Image Enabled

Life Cycle Management:

• Retention Policy Management: Retention Rules, Triggers and Scheduling
  
• Version Control
• Import and Export: ETL, FTP, Direct and Indirect, Shared
  

Important Factors to Consider When Selecting Document Management Solution

1. Use Open Standards - Framework, DMBS, Digital File Formats
2. Ensure Future Migrations - Digital File Formats, Metadata
   
3. Use Imaging Standards - TIFF, PDF/A
4. Level of Customization Available
5. Level of Integration Possible
6. Availability of Source Code/ Escrow
7. File Size and Bandwidth Requirements
8. Return Over Investment (ROI)
9. User friendliness of the Solution
10. Integrity of the Solution (Document Capture, Management, Archives)
    

Justify Electronic Document Management

Tactical and Hard Dollar Savings

1. Funding – Collect revenues faster
2. Reduce Operational Costs – Photocopies, supplies, courier
3. Space Saving – reduce rent, avoid warehousing space

Productivity and Soft Dollar Savings

1. Reduce searching time
2. Less Stress and fatigue
3. Simultaneous access to information
4. Directing relevant information and document to right people
5. Reducing number of activities required
6. Improving the quality of work
7. Reducing time spent on unproductive activities
8. Enabling new activities
9. Improving record control and security
10. Online access to files typically located in other facility
11. Improves relation to customer/ vendors/ partners
12. Build barriers towards competitors
13. Efficient and effective Service over competition