Sanje Lanka bags "SILVER" at NBQSA 2008 for e-Government Services Category

17^th October 2008 Colombo,

Sanje Lanka wins a “ SILVER” at the prestigious National Best Quality Software Awards 2008, in “e- Government and Citizen services” category. The Software e-FDS (Formless Document Systems) is a AJAX enabled enterprise content management solution with built in workflow and records management functions. The application has been developed based on Microsoft .NET platform and carries major practical inventions / enhancements and features to support low bandwidth internet environment. Citizen services in the developing world has major challenges in terms of available internet bandwidth, processing power ,localization etc where the e-FDS application is addressing most of these issues. This fully web integrated, browser accessible application can further be integrated with Microsoft SharePoint Portal server as well.

Sanje Lanka was selected in 2006 to implement the Birth, Marriage and Death Certification issuing solution for part of Colombo District which was later enhanced to implement in all 13 DS offices in the Colombo district. The project was addressed to solve the issue of delayed processing requests for citizen service of issuing the certified copies of the vital records. Vital records for citizens are important at many stages in their life and play major role in obtaining further services such as obtaining passport , getting an admission of a child to a school to many others. Before implementing the solution the average time for obtaining a certificate was anywhere between few days to few weeks, not to mention the corruption that associated due to nature of the need.

Today citizens in Colombo district can get a copy of their vital record in matter few hours at worst case scenarios to minutes in normal cases, based on the load of the work at the centre and the physical approval process. People have applaud the implementation of the service and now this service is available through all 13 DS offices in the Colombo district. The next level of implementation of the project is on the way for centralized retrieval for issuance of the certificates which will enable any of the DS offices to issue a certificate from any other office. Based on the success of this project, the government also has taken the initiative in taking the service country wide. The Project was champi

oned by Mr. G.A.J Sylvester Colombo District Secretary and was supported by ICTA, Plan International, Sri Lankan Government and Registrar General Office.

Sanje Lanka being a winner at the NBQSA awards has been selected also to represent Sri Lanka at the APICTA 2008 which will happen in Jakarta. APICTA ( Asia Pacific Information Communication Technology Association) showcase the regional countries in the event.

Sanje Lanka is 8 year old organization which has started as a garage business with 2 people today employees more than 100 people and has sold solutions not only in Sri Lanka but as well in the region. Recently Sanje Lanka won a contract with a consortium for providing a complete conversion and implementation of a electronic document management solution at Brunei National Museum. Undoubtedly Sanje Lanka is the largest document management services provider in Sri Lanka.

In the photograph is Udayanga Pathirana, solution architect of the e-FDS receiving the award from M . R.B Ekayanayake. Second photograph the proud team from left Chamila Prasanna – Manager Operations, Shalika Wanasundara – Head of Software Development, Ranjan Jayaweera –Operations Manager Reporting and Monitoring, Udayanga Pathirana – Consultant ECM solution sales. Amila Hendahewa – CTO. This project is a success of more than 100 other team players (not in the photos) who have worked day in and day out for almost 2 years. Under the project closer to 6 million vital records were converted preserved.

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Sanje Lanka wins contract with Sri Lanka Telecom Mobitel

Sanje Lanka won a contract with Sri Lanka Telecom Mobitel to provide scanning and data entry solution for its customer application forms. Under the project Sanje Lanka provides an end to end solution for capture, scan, index and archive customer application forms.

Solution is designed based on the Sanje Lanka's capture expertise and flagship data capture and content management solution e-FDS (Formless Document Systems), which is an Ajax enabled , high performance enterprise content management suite.

This mission critical solution is powered using special tools developed by Sanje Lanka and are being proven and tested in large number of commercial projects. Some of the technologies and tools such as Names Database and Intelligent document analysis tools can increase the capture, index efficiencies by 30-40%.

While in a discussion we were being told by senior official in Mobitel " We would like to outsource this, non core business to companies like Sanje Lanka, who runs document processing as their core business", speaking further he said "with scale of economies, and focus on core businesses both organizations can win". This fully outsourced model run by Sanje Lanka has dedicated team of professionals equipped with the latest state of the art hardware and software to deliver challenging demand's of Mobitel's business growth.

Sanje Lanka has been selected by Tigo

Sanje Lanka has been selected by Tigo , one of the leading mobile communications operator in Sri Lanka, for capture and archiving of its mobile application forms.

Under the project Sanje Lanka offers, a comprehensive end to end solution from document receipt to image capture, quality assurance, indexing and retrieval management software as well. On the deployment completion Tigo will be faciliated with online retrieval of customer related information quickly helping the customer services presonnel to act respondly quickly to customer and management queries.

Solution is based on Sanje Lanka's flagship product e-FDS ( Formless Document Systems) solution which is developed based on popular AJAX based technology. Solution also includes workflow and sharepoint integration and has won awards and has been implemented in large public and private enterprised delivering advance document management solutions.

Form-less Document Systems

Form-less Document Systems (FDS) is a web based advanced Document Management Solution which provides number of user friendly features and options to manage and administrate electronic document archives, libraries, repositories, document users and their activities with electronic documents. FDS provides fast and easy document search, retrieval, manipulation and process through task+image enabled workflows while providing additional features such as portal management, retention policy management etc.

Search:

• Search documents: Keywords, Federated, Category and Meta data
• View and Manipulation: Zoom, Rotation, Move, Print and Email
• Annotation: Comments and Tagging

Portals:

• Workspaces: Document Classes, Federated Security, Rights Mgt and Federated Administration

Security:

• Document: Encryption, Category Authentication and Rules
• User Management: Authorization and Authentication
  
• Integration: MS Active Directory, LDAP, .net Framework apps, SOAP apps, DBMS
  
• Disaster Recovery: Backups and Restore
• Reports: Administrative, Audit and Performance

Workflows:

• Task Processing: Image Enabled

Life Cycle Management:

• Retention Policy Management: Retention Rules, Triggers and Scheduling
  
• Version Control
• Import and Export: ETL, FTP, Direct and Indirect, Shared
  

Important Factors to Consider When Selecting Document Management Solution

1. Use Open Standards - Framework, DMBS, Digital File Formats
2. Ensure Future Migrations - Digital File Formats, Metadata
   
3. Use Imaging Standards - TIFF, PDF/A
4. Level of Customization Available
5. Level of Integration Possible
6. Availability of Source Code/ Escrow
7. File Size and Bandwidth Requirements
8. Return Over Investment (ROI)
9. User friendliness of the Solution
10. Integrity of the Solution (Document Capture, Management, Archives)
    

Justify Electronic Document Management

Tactical and Hard Dollar Savings

1. Funding – Collect revenues faster
2. Reduce Operational Costs – Photocopies, supplies, courier
3. Space Saving – reduce rent, avoid warehousing space

Productivity and Soft Dollar Savings

1. Reduce searching time
2. Less Stress and fatigue
3. Simultaneous access to information
4. Directing relevant information and document to right people
5. Reducing number of activities required
6. Improving the quality of work
7. Reducing time spent on unproductive activities
8. Enabling new activities
9. Improving record control and security
10. Online access to files typically located in other facility
11. Improves relation to customer/ vendors/ partners
12. Build barriers towards competitors
13. Efficient and effective Service over competition